Epson Insights

FAQs: Is the Epson WorkForce Enterprise the Right Printing Solution for Your School?

EpsonJanuary 16, 2024

Whether learning is in-person or remote, schools have enormous printing demands — and with some students still attending classes from home or schools trying hybrid models, teachers may be printing even more than usual. That’s why Epson machines are built for education, from in-class study sheets and homework handouts to administrative documents like booklets, flyers, announcements, and banners. 

What are the benefits of a centralized printing location in a school, college, or university?

An easy-to-use centralized printing solution like the Epson WorkForce® Enterprise can help reduce operational costs and open the door to an array of materials that are easy to personalize and print on the fly. 

Thanks to fewer parts, high-yield consumables, and up to 5,350-sheet paper capacity when fully configured, Epson machines also feature PrecisionCore Heat-Free Technology™, helping to minimize service calls, maintenance and interventions. And with such a powerful printer right on premises, there’s less need for external vendors — so you can quickly print and schedule jobs when you need them.

Why should I consider inkjet printers for our campus?

While most of the energy expended by printers is consumed during active printing, they can also use a significant amount during warmup and standby mode. Laser printers are prime offenders because they need to heat the toner drum to enable printing. But with PrecisionCore Heat-Free Technology™, Epson printers don’t require heat to print, so there’s no need for warm-up time — that means low power consumption and fast printing times. 

Can the Epson WorkForce Enterprise keep up with my classroom needs?

In schools, Epson machines can print up to 100 pages per minute of valuable readings, assignments, and other learning materials for in-class study time or hybrid learning options. So whether you need to put together stacks of curriculum packets and syllabi at the start of the semester, weekly readings, or one-off handouts, games, posters, or other activities, WorkForce Enterprise can help do it all at the fastest print speed in its class.1 

What can I print with the Epson WorkForce Enterprise beyond basic black and white copies?

The Epson WorkForce Enterprise is made for heavy-duty use — our WF-C21000 has a recommended duty cycle of 100,000 pages per month and requires virtually no warm-up time for a fast start and finish. And with finishing capabilities that support stapling, stacking, hole punch, and booklet-making2, educators can spend their valuable time with students and lesson plans instead of admin. 

It also offers low-cost color printing so you can produce posters, calendars, and other documents up to 11”x17” in size — making the most of standard learning materials as well as printable resources for classroom enhancement and lesson display.  

Is it much more expensive to print and copy in color?

With Epson’s PrecisionCore Heat-Free Technology™, inkjet color printing is fast, easy, and affordable. The innovative technology makes for high-quality yet cost-efficient printing, so you can create sharp, vivid graphics and text with crisp, consistent color — even when it comes to large jobs. And with our DURABrite Ink packs, you get a brilliant range of hues with high-yield cartridges and fast-drying ink that’s water-resistant and won’t smudge or fade.

How often will we need to replace ink cartridges?

High-capacity ink supplies and minimal maintenance parts also translate to low cost, low maintenance, and few interventions for your staff. The Epson WorkForce ST-4000 Supertank, for instance, comes with a guaranteed two-years-worth of ink, along with a two-year hardware limited warranty.3

What happens if my machine needs maintenance? 

Our printers are designed to be low maintenance to mitigate down time. But if something goes wrong, Epson’s network of service resources is here to provide an exceptional customer experience. In many cases, we can diagnose technical issues remotely and minimize down time with preventative alerts. And we provide technical support regardless of geographical location, along with a single resource where network technicians are available for installation and field service needs.

Our institution is committed to sustainability. Can Epson help us with that mission?

Colleges and universities can help mitigate electric consumption by choosing a printer with PrecisionCore Heat-Free Technology™ which doesn’t require heat for warmup or for the ink ejection process. What’s more, minimal maintenance parts and high-yield ink help reduce waste and require less attention. 

Does the WorkForce Enterprise come highly recommended?

In just the last couple of years, we’ve won Silver in Product Line of the Year at the Best in Biz Awards, the Cannata Report 2020 Frank Award for Best Technical Service, and the Keypoint Intelligence in its BLI Winter 2021 Pick Awards for Outstanding Achievement in Innovation for Departmental Finishing Capabilities.

What’s more, PCMag, Tom’s Guide,, and other leading industry outlets agree that the WorkForce Enterprise offers some of the best printing solutions available on the market today.

Where can I learn more about Epson printers from someone I trust?

Epson has an extensive dealer network across the United States and Canada. Click here to find and contact your local dealer.

We’d like to see a demo. Now what? 

Click here to get in touch with your local dealer and set up a demo.



1 Black and color print speeds are measured in accordance with ISO/IEC 24734. Actual print times will vary based on system configuration, software, and page complexity. For more information, visit

2 Additional equipment required, bought separately.

3 Promo valid for ST-2000, ST-3000, ST-4000, ST-M1000, ST-M3000, ST-C8000, ST-C8090, WF-C5790 Supertank (C11CG02201-LB), and WF-M5799 Supertank (C11CG02201-LB) printers through authorized Epson resellers only from 10/1/19 to 03/3/22. Product must be registered before 04/30/22. Limit 8 additional bottles of 502 inks, 542 inks or 902 packs per printer. Max 8 claims per printer. Each claim cannot contain multiple bottles of the same color. Limit 2 additional bottles of 532 inks or M02XL120 packs per printer. Limit one bottle per claim. Based on average monthly document print volumes of about 150 pages (ST-2000), 300 pages (ST-3000/ST-4000/ ST-M1000/ ST-M3000/ST-C8000/ST-C8090), 500 pages (WF-C5790 Supertank) and 750 pages (WF-M5799). Promo applies to ink only. Printer covered by Epson 2-year ltd warranty. For promo participation you must register your product.