Small Business

How Data Can Help SMBs with Digital Transformation

IT ProApril 30, 2019

We are living in an increasingly data-driven world, with access to unprecedented amounts of information. The challenges for large enterprises with digital transformation undertakings are well documented, and many have implemented tools to make use of much of the data they generate. But how are SMBs coping with digital transformation

According to a study from SMB Group, 48% of small and medium businesses are planning to engage in activities to help them adapt and transform their businesses for a digital future, with 36% already implementing plans. SMBs are most likely to put the money toward improving employee productivity, streamlining the customer experience, and improving decision-making. 

This final point is an increasingly important one. The more information and data a business has, the more able it is to make wise decisions and investments in technology and people. But information and data alone don’t offer the full picture; so how can small and medium businesses use the information they have and turn it into actionable insight for digital transformation?

Improved collaboration

If you’ve recently invested in tools to aid collaboration, data can help you establish what is being used effectively and what is redundant, the type of information staff need more of. Even with small teams, data can highlight opportunities for improved ways of working, or whether additional support is needed for processes that are working well.

Data can also be used to gather information on current projects, for example marketing campaigns or internal workflows. When the data is collected across a project and has been analyzed by the teams, it is much easier to identify methods for improving ways of working, which in turn can offer insight across different parts of the business. 

An important part of this is educating employees about what data analytics is, and what business problems it can be used to solve. This understanding, in turn, will help transform the working culture from being one of seeing known facts, to focusing on the unanswered questions and using data to drive decisions based on the answers. 

Discover efficiencies

Smaller businesses can’t afford to spend lots of money on suboptimal campaigns in the same way as larger organizations, and that means that identifying areas where cost and time savings can be made has a tangible value. Data can be used to highlight projects and tools that are working well, as well as ones that aren’t being used to their full capacity, such as cloud storage or software licenses. Using data in this way can add up to bigger savings in the long term.

Data showing usage patterns for software or tools in the business can also be a good way to identify ways to scale. It can be used to highlight periods of high demand for resources, and in turn where investment is needed in the future.

Digital transformation itself is a constant process, and therefore there will always be new efficiencies that data analysis can identify as the business and the technology within it evolve.

Introduce automation

Data can help identify areas where routine tasks can be automated in a business, however large or small. One of the advantages of introducing automation as part of a digital transformation strategy is that it can be used in just a few small areas without needing significant investment, and then scaled up across different parts of the business as and when it’s needed.

Enhanced customer insights

Data can provide insights into customer behavior that will enable even small businesses to identify how they can optimize a customer’s experience, whatever industry the business may operate in. 

Being able to deliver recommendations and special offers to customers based on factors like location and purchase history is much more likely to cultivate loyalty. Even simple data-gathering tools can help improve the customer experience for small businesses without requiring a costly big data system. 

In the long term, data is also valuable for predicting trends and identifying new business opportunities, whether that be economic trends or customer spending patterns.

A study from Econsultancy and Adobe found that data was a key area of investment for companies, with 65% of respondents saying that it would help them to better understand customer experience requirements. This was a more popular priority than optimizing internal collaboration, or optimizing workflows within the business, showing how important data can be in identifying points of friction and improving customer experiences.   

None of the strategies above requires huge investments in expensive software or hardware. Often, simple data-analytics tools that integrate with existing technology can draw together enough data to inform decisions in an SMB without the need to spend lots of money on all-singing, all-dancing systems designed for larger businesses.

What is vital, however, is that the data be of sufficient quality so that it can be understood and easily used by analytics programs and applications. Good business decisions will be made only on the back of good data. 

This article was written by Esther Kezia Thorpe from IT Pro and was legally licensed through the NewsCred publisher network. Please direct all licensing questions to